Building Liaisons

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Building Emergency Liaisons are university employees who work in the building and have special duties regarding emergency planning and response. This section outlines the responsibilities for BELs before and during a building emergency. The BEL team consists of a Primary BEL, a Secondary BEL, and a Tertiary BEL with an organized line of succession.

A Building Emergency Liaison should:

  • Work in the building full time, or have their primary workplace in the building
  • Have knowledge of the building’s layout, operations, and contents
  • For buildings without full time staff (i.e. annexes, storage buildings, etc.), the BEL should be someone with primary responsibility for the building’s operations or contents.

Building Emergency Liaison Responsibilities

  • Coordinate and facilitate the development, communication, implementation and maintenance of the Building Emergency Plan.
  • Make the Building Emergency Plan available to building occupants.
  • Work with department and project administrators to appoint the Building Advisory Committee.
  • Serve as chair or facilitator for the Building Advisory Committee.
  • Conduct and/or assist in evacuation drills.
  • Assist in training the building occupants in emergency procedures and evacuation responsibilities.
  • Upon request, assist in the development of personal action plans for persons with access or functional needs. The Building Emergency Liaison should maintain a list of persons needing assistance during an evacuation.
  • Serve as the point of contact for emergency responders regarding building information, training, and walkthroughs.
  • Maintain communications with the Secondary and Tertiary Building Emergency Liaisons on all matters related to the Building Emergency Plan.

In an Emergency

  1. Immediately obey evacuation alarms and orders to evacuate. Tell others to evacuate.
  2. Direct people to the designated Emergency Assembly Areas.
  3. Meet emergency personnel upon their arrival and convey specific information about hazards in the building, access, etc.
  4. From a safe distance, prevent people from reentering the building until the all clear instruction has been given by first responders.

Secondary and Tertiary BEL Responsibilities

  • Fulfill the responsibilities of the Building Emergency Liaison in their absence.
  • Work with department and project administrators to appoint the Building Advisory Committee.
  • Serve on the Building Advisory Committee.

Building Advisory Committee

The Building Advisory Committee (BAC) provides coordination between the departments and projects within the building. The Building Emergency Liaisons will work with department and project administrators to develop the Building Advisory Committee. The Building Advisory Committee membership includes the BELs and one representative for each department and project housed in the building.

Building Advisory Committee Responsibilities:

  • Assist the Building Emergency Liaisons in the development, communication, implementation and maintenance of the Building Emergency Plan.
  • Meet quarterly to review building policies and procedures.
  • Review the Building Emergency Plan annually (at minimum) and update it as needed.

During an Emergency

  1. Immediately obey evacuation alarms and orders to evacuate. Tell others to evacuate.
  2. Direct people to the designated Emergency Assembly Areas.
  3. From a safe distance, prevent people from reentering the building until the all clear instruction has been given by emergency responders.
  4. In the absence of the Building Emergency Liaisons, BAC members may fulfill the BEL responsibilities.

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